HR Administrator

The purpose of this role:

This role is responsible for providing full end to end HR administration support to the assigned division (Built Environment or Infrastructure).


  • Produce administration for on-boarding employees, including but not limited to:
  • Issue and chase contracts and new joiner packs using AdobeSign
  • Add records in HR database – COINS
  • Request IT for new joiners
  • Produce administration for employment, including but not limited to pay reviews, change of line manager, promotions etc.
  • Provide administrative support to the HR Advisors & HR Business Partners, including but not limited to letters related to disciplinaries, grievances, maternity, redundancies, leavers etc.
  • Input and maintain data in COINS in a timely and accurate manner.
  • Liaise with the payroll team on monthly and weekly payroll changes.
  • Produce contract for services (CFS) agreements and keep on top of contract expiry dates.
  • Maintain the HR team’s electronic and paper filing systems.
  • Systemise processes; using Service Now, COINS, trackers to log the progress of administration tasks and ensure visibility of progress with the rest of the HR team.
  • Support the HR Project Coordinator on data collection and HR projects, as required.
  • Respond to employee queries assigned to you in Service Now.
  • Regular travel to other Keltbray offices, as required.
  • Collect and distribute post for the HR team

Provide support and cover to the other HR Administrator, when required.


Person Specification


  • Some administration experience in an office environment
  • An understanding of confidentiality and an ability to use discretion
  • Ability to manage multiple tasks and be reactive to changing priorities
  • Excellent written and verbal communication skills
  • Excellent Microsoft skills including Word, Excel and Outlook
  • Excellent attention to detail
  • Adaptable and embraces change
  • An eagerness to learn and a natural problem solver
  • A calm and unflappable disposition
  • A team player who ‘mucks in’



  • Experience of working in an HR role or similar function
  • Experience using database systems
  • Proficient in running reports and managing data